Cashless Catering

Following considerable research and discussion among the Senior Leadership Team, Governors and Parent Council, we are pleased to announce that Fulford School has installed a cashless catering system which began operation in July 2012.  The new system has allowed us to continue our work in developing and enhancing the school meal experience, and will provide us with more efficiency, speed and an improved quality of service.  Crucially, the new system will enable you as parents/carers to view the purchase records of your son/daughter and thus will provide information relating to the health of their diet.

This system incorporates the latest technology and eliminates the need for students to carry cash throughout the day. It is also biometric (see FAQ’s on the Nationwide link) so there is no need for pupils to carry a card, as the system will recognise the thumb of your child at the top up points and at the tills.

Please note we began operating the system on Thursday 5 July 2012 and as such no cash has been accepted at the till points since this date.  We have three payment options available to you – online payments, coin and note payments at the top up pay-points, and by cheque.  All payment options are explained within the FAQ’s. A daily ‘spend limit’ of £5.00 will be programmed into the system.  This can be increased or decreased for an individual student by making a written request to the School Finance Office. Any amount of money can be paid into a student’s account, and any money spent on food & drink will be deducted on a daily basis.

As per current legislation we operate an ‘Opt In’ policy to use a biometric system and we therefore require you to complete a permission slip (see attached copy of Letter to Parents) in order to register your child for this system.  If you choose not to have your child registered on the biometric system a 4 digit PIN code will be allocated.  Please note while there is the option of a pin code these do not have the same level of security and it will be your child’s responsibility to remember the code and keep it secure at all times.

Copies of the Letter to Parents issued 14 May 2012 can be downloaded here.

The Parent Information Pack compiled in association with Nationwide Retail Systems, contains further information including a section on Frequently Asked Questions – please click here to view the document.


Parent Pay will form part of the partnership in this project allowing parents to make on-line payments for their child’s school meals. Information on this scheme can be accessed by clicking here. If you wish to use ParentPay and have not received an activation letter please contact the School Office, email or by telephone on 01904 633300.